Best Project Management Software
September 7, 2019
September 7, 2019
Best Project Management Software. *(Please note that I am not an affiliate of this company. I did contact this program in an attempt to become an affiliate. However, at the time of this article, this company has no affiliate program. As all of my reviews, this is an honest review).
If you’re not aware, I normally provide reviews and suggestions on software that I currently utilize for my own business. Every so often, I may suggest certain software or programs I used for my clients.
For the past several years, i’ve faithfully utilized a project management system called basecamp. Basecamp 3 to be specific. All BS aside, in regards to the industry I am in, this program has been some sort of a miracle. A good project management system is almost a necessity for Businesses and industries who tend to have very lengthy or detailed projects. It’s not only beneficial for you, the business owner, but beneficial for the client as well.
Email, Documents & Files
For those of you who’ve had some consistent experience in dealing with clients, you are well aware of how aggravating email can be. Things may be fine and dandy for the first few months. Eight months to over a year in a project and/or with a client can quickly become a nightmare. What email did she or he send the logo files in? Which email is that contract in?
Before utilizing this project management system, I’ve had clients constantly contacting me to find passwords, logo files, videos etc.. I’ve also had situations where clients forgot what was said back and fourth during certain meetings, conversations, changes/updates etc… The Basecamp 3 project management system instantly was a cure to all of that. A place to input and organize documents and files. You can even color coat customized folders. For example: one of my clients in Hawaii has a hard time keeping up with his invoices. He looses them within his email. I began placing all of his invoices in one color coded folder. In addition to that, this specific client did not like technology one bit. He did not want to touch anything beyond email and even that was giving him a hard time. Therefore, I connected his kids and his accountant as team members to the account. Problem solved.
To-Do’s (My Favorite)
If I fully explained every feature in full detail, this article would quickly turn into a 30 page paper. The To-Do feature of Basecamp 3 was literally the deciding factor of me purchasing and utilizing this software. This feature simply allows you to organize specific tasks and projects. It allows you to assign these specific tasks and projects. Once a specific task or project is complete, you simply click a button to notify the individual(s) you placed on the list to notify for that specific task. This is extremely important for large projects. Just imagine the work load of one of my full service projects. Even web design has several tasks. Phase one, two, and three is how I place them. Once phase three is complete, the client can then view website for approval.
Another very useful way to utilize the To-Do section in Basecamp 3 is “assigning tasks” to team members or employees. Keep in mind that everyone should have the Basecamp 3 app downloaded with notifications turned on. Imagine having a large project with multiple tasks and several team members or employees. Once all of them are connected, at the click of a button you can simply place tasks and assign them to each individual person. And again, once that task is complete they simply click a button to notify you that the task is complete. No more betting a bunch of phone calls and emails from over 10 team members or employees just to inform you, “hey, phase 2 of the website is complete. I’m going to start collecting and designing content. I’ll let you know when that is done”. No more of that.
Campfire (Chat Platform)
Another feature I utilize quite often is the chat platform called “Campfire”. This is very simple and self explanatory. With that said, there are a few major benefits I did not anticipate until I spent over one year with a full service client with multiple members connected. I could not imagine fishing through text messages in an attempt to find a portion of an old conversation. In addition to that, we normally share photos & videos through campfire as well. When I have a fairly large or specific update, I normally conduct screen shares. I upload that video to the chat platform “campfire” in Basecamp 3. Once the video is uploaded and posted, everyone connected to that account can simply view the video. Once the video is viewed, we can simply carry on a conversation/meeting regarding that video. All of this in one place. No sharing items to dropbox or all these other platforms for larger file sizes. With over 500GB of storage, you can share those large files to your team or clients right from your computer. Outstanding.
There are a few more very useful features such as:
- Calendar/Schedule – Complete functionality of the calendar. You can notify your clients or your team when an event or meeting is posted. You can also notify clients or your team as an individual for more specific events, meetings etc.
- Message Board – Instead of sending email, you can send specific messages and assign who you would like that message to be sent to. My clients often add a manager and additional team members to projects. At times I only need to send the manager and/or certain employees specific messages.
- Automatic Check Ins – This feature is more useful for teams and projects who have a normal schedule that requires a vast amount of tasks. You can set an automatic check in to remind your team to be prepared for the weekly meeting. Place a weekly check in to go out to your team requesting them to send in tasks completed or new ideas etc… Instead of sending that email out your self every week, automatic check-ins will do it for you. I normally deactivate this tool.
- Notification Settings – Notifications are fully customizable. You can decide to only be notified from 9-5 or from 7am to 10pm. The default is of course 24/7. This is a very good options for large teams or certain clients. Some people do not like to receive notifications for business after a certain time. This is a very good feature.
- Timeline – To top all of this off, there is a clickable timeline below all of these tools. I’ve had clients on this program for over two years. Needless to say, i’ve had to utilize this timeline quite often when quickly trying to find a conversation, document or photo that was shared over a year prior.
So, how much do I pay for this program?
Again, I emailed customer support in an attempt to sign up to an affiliate program. I was told that they do not have an affiliate program at this time. I guess this is the most disappointing part of this program lol. It would be great to earn money after promoting this article. With that said, I pay $99 per month for my package. From my understanding, Basecamp 3 has different packages for businesses wishing to utilize the platform for employees and for clients. Meaning employees will have access to one portion so that clients do not see what employees are sharing back and fourth. Therefore, it’s sort of a split account. If you’re interested in that option, I would suggest contacting customer support.
Thank you very much for your time. Please feel free to comment your thoughts below.
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